3/17/2023 0 Comments Automated disk archive![]() Step 1: Enabling Archive Mailboxes for Users Create new Retention tags for Archive & Deletion.Now, these are the steps which you need to conduct. Only one policy can be applicable at one time. A default MRM policy is already in existence.Only a global admin can perform these procedures.But before we proceed to that, these are certain pre-requirements which are to be kept in mind. Setting up of MRM policy and Retention tag is a detailed process. Steps To Setup Archive And Deletion Policy For Office 365 Mailboxes These are custom tags that a user assigns to a specific message of the mailbox. Sometimes, businesses must follow the compliance regulations, but most of the time, 7 years is enough period to delete the messages permanently.Ĭreate user-defined retention tags to handle the content. ![]() Permanently delete the 7-year older messages from both archive and deleted items folder.This will free up some storage space and in fact these messages can be recovered at any given time. Delete the 5-year older messages from the deleted items folder permanently.It will give you some free space in the primary one. Move the messages which are older than 3 years from the primary mailbox to the archive mailbox.Create retention tags as per the criteria.It allows more storage space for the user’s data. Also, the user can also archive information manually. Tasks that the administrator needs to perform for policy creation are:Įnable the archive mailbox for each user in the organization so that the retention tag will find it easier to move the objects in it. In here, the administrator must mention all the details of the items which are to be moved. A retention tag is also assigned to a particular folder or message and that decides the entire lifecycle of that message, from the time it will stay in the primary mailbox to its deletion or transfer to archive mailbox after its retention age has expired. Admins can create a few archiving and deletion policies known as MRM (Messaging Retention Management) which are applied on the user’s mailbox and capable of automatically moving email messages from the primary mailbox to the archive folder and eventually delete them once its purpose is served. However, it can be simplified by customizing the policies according to the needs of their organization. The heavy task of deletion, retention and archiving of data also relies on their shoulders. Backup Office 365 Using Professional toolsīeing an Office 365 admin is a role of many responsibilities as they oversee handling other user’s data.Step 4: Assign new Retention Policy to User Mailboxes. ![]()
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